Hiring Manager Guide: Recruiting

1. Create a job requisition
2. Approve the job requisition in Workday
3. Begin promoting the position and sourcing candidates

Now you’re ready to create a job requisition – the Workday process that adds the position to our careers portal. Initiate this request by notifying your department’s Talent Liaison and providing them with the position description and proof of position approval. Also include any requests for additional paid advertising and the budget code that should be used. Any paid advertising requests made after the job requisition is created should be emailed to wakejobs@wfu.edu.

Once the job requisition has been initiated, it undergoes a series of approvals from essential team members across campus including the Hiring Manager, Recruiting, Compensation, and Budget. It’s imperative for the Hiring Manager to diligently monitor their Workday inbox during this time to prevent a potential delay in the posting process. 

A notification email from wakejobs@wfu.edu will be sent to the Hiring Manager and Primary Recruiter Roles, informing them of the job requisition number and a few key reminders, such as:

• As outlined in the Recruitment and Selection Policy, all positions should be posted for a minimum of three days; postings may be listed as internal only for current WFU employees.
• As outlined in the Recruitment and Selection Policy, all hiring documentation, including employment applications, resumes, and search committee records should be retained for a minimum of five years after termination. Faculty curriculum vitae should be retained indefinitely.
• The Hiring Manager and all search committee members should review the Inclusive Search and Selection Process Guide as well as completing the appropriate online module in Workday within the last 12 months before engaging in the recruitment and selection process. 

When a job requisition is created in Workday, it is automatically posted to Workday Career Portal (Faculty or Staff), as well as Diverse Jobs, Higher Ed Jobs, Indeed, Inside Higher Ed, and LinkedIn. In addition, Hiring Managers may also request their Recruiter coordinate additional promotional opportunities, such as:

• An individual promotional post to our @WFUtalent social media suite (Instagram, Facebook, and X)
• A post on the University’s LinkedIn page, highlighting the position to an audience of more than 85,000 followers (and growing)
• A priority position in our biweekly #WorkAtWake Newsletter.