Definitions of Full-Time Employee, Part-Time Employee, and Variable/Seasonal-Hour Employee include faculty, staff, adjuncts, working retirees, temporary staff, and non-work-study students. Determinations for these ACA classifications will be made upon hire, during an employment status change, or after a prior measurement period.
A period of time that allows the University to perform administrative duties related to counting hours and offering coverage. This is usually about 4-6 weeks and will take place after April 14 each year.
An employment break of at least four consecutive weeks, during which an employee of an educational organization is not credited with hours of service. A break in service impacts the measurement period as follows:
An employee that works at least 30 hours per week, on average, throughout the year regardless of the number of jobs they have on the Reynolda Campus. Wake Forest is required to offer medical coverage to an employee that meets this definition of full-time employment.
An employer with at least 50 full-time employees.
A period of time that allows the University to look back at the hours worked and determine eligibility for medical coverage. For ongoing employees, this is a 12 month period, April 15 – April 14. For new hires, this is an 11 month period based on the hire date.
A period of time that, if eligibility criteria are met, an employee is offered medical coverage.
If a part-time position changes to full-time with benefits eligibility within the stability period, the individual would be eligible for coverage for the remainder of the period (beginning the date their position changes to full-time).
An employee that works varying hours and for which the University is unable to determine reasonably expected hours in advance.
Prohibits employment discrimination against individuals with physical and mental disabilities. An employer cannot discriminate against a qualified individual because of disability in regard to hiring, discharging, compensating, promoting, and other terms, conditions, and privileges of employment.
A job commonly found in the marketplace which is used as a reference point for making pay comparisons or measurements. Benchmark jobs have well-known and stable contents.
The rate paid by the hour, week, month, or year to an individual for the job performed. This does not include shift differentials, overtime, incentives, benefits, or any other pay element other than base pay.
The ratio between current pay to the salary range assigned to the job. A compa ratio is used to determine the relationship of an individual’s pay to the midpoint or some other control point of the salary range. It is also used to assess how an individual’s pay is moving through the assigned salary range.
All forms of financial returns and tangible services and benefits an individual receive as part of an employment relationship.
A set of principles that guide the design and administration of a compensation system toward supporting the university’s mission.
A commission of the federal government charged with enforcing the provisions of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Equal Pay Act of 1963, and other fair employment practices legislation.
An amendment to the Fair Labor Standards Act of 1938 prohibiting gender-related pay differentials on jobs that are substantially equal in skill, effort, responsibility, and working conditions unless the differences exist due to a seniority, meritor production-based pay system, or any other job-related factor other than gender.
The primary job functions or tasks that an individual must be able to perform with or without a reasonable accommodation.
A job not subject to the minimum wage and overtime provisions of the Fair Labor Standard Act. Generally this group includes executives, administrative/professionals, and outside sales individuals.
Federal legislation that sets the federal minimum wage, overtime pay, equal pay, record keeping and child labor standards for employees who are covered by the act and are not exempt from specific provisions.
A reward that compensates an individuals for high performance or for achievement above and beyond the defined normal job requirements.
Non-monetary rewards (work/life balance, on-the-job training, development opportunities, etc.).
A standard that fairly establishes a pay level that corresponds to each job’s relative value to the organization.
Systematic study of jobs to identify the observable work activities, tasks and responsibilities associated with a particular job or group of jobs.
An official, written description of a job, which includes information regarding the general nature of the work to be performed and specific responsibilities, duties and qualifications.
A specific name given to a particular job that is used to identify that position.
A process that sets the rates (values) to be paid for a job to the organization’s best estimate of the current value for that job in the external marketplace.
An adjustment to an individual’s pay that is based on performance as measured through a performance appraisal.
A job subject to the minimum wage and overtime provisions of the Fair Labor Standard Act. Generally this group includes administrative support, technical/para-professionals, skilled craft, and service/maintenance jobs.
Under the Fair Labor Standards Act, working more than 40 hours in a workweek. Non-exempt individual’s must be paid at least one and a half times their normal wage rates or receive compensatory time for all hours worked in excess of 40 in any workweek.