COVID-19 Information for Faculty & Staff

Wake Forest University continues to follow COVID-19 recommendations from the Centers for Disease Control and Prevention (CDC), Occupational Safety and Health Administration (OSHA), WFU public health experts. Updates will be published as new guidance becomes available.

• Employee Wellbeing
• Vaccines and Boosters
• Faculty & Staff Clinic

Employee Wellbeing

Colleagues must maintain up-to-date COVID-19 vaccine records in Workday or be approved for an exemption, as well as perform a daily health self-assessment.

• Submit your COVID-19 vaccine documentation: Watch this video tutorial and/or follow these instructions to learn how to submit your COVID-19 booster dose documentation to Workday.
• Complete a daily health self-assessment: Monitor your health by conducting a daily health self-assessment to monitor for symptoms of COVID-19 using the CDC symptom guide. If you are experiencing symptoms of COVID-19, contact the Faculty and Staff Clinic at 743.223.4217 for guidance.

Vaccines & Boosters

In an effort to protect the health and safety of the campus community, all faculty and staff are required to receive an initial COVID-19 vaccine series and at least one booster upon employment at Wake Forest University. Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination may request a reasonable accommodation.

• Find a vaccine near you

  COVID-19 vaccines and boosters are widely available at local pharmacies including CVS and Walgreens. Visit vaccines.gov to find a vaccine or booster location near you. At this time, the university does not have plans to offer an on-campus vaccine clinic for faculty and staff. Staff members may schedule their appointment during working hours, and should inform their manager of time away from work for this appointment. Staff who are experiencing side effects should use Paid Time Off (PTO) if needed to recover.

• How to upload your documentation to Workday

  Watch this video tutorial and/or follow these instructions for guidance on how to add your COVID-19 vaccine and/or booster dose documentation to Workday.

• Get help uploading your documentation

  A Human Resources colleague is available in Reynolda Hall, Room 306 on Monday/Wednesday/Friday from 9 a.m. to Noon and Tuesday/Thursday from 1 to 3:30 p.m. if you need assistance uploading your documentation in Workday. You may also email askHR@wfu.edu to schedule a one-on-one Zoom call with an HR colleague who can virtually walk you through this process.

  Please do not email your documentation to HR; each employee must upload their own documentation into Workday.

• Access your COVID-19 records

  If you lost your vaccination card, use these instructions to access your COVID-19 vaccination records in the NC Vaccine Portal. If you need additional assistance accessing these records, contact the Faculty and Staff Clinic at 743.223.4217. If you received your COVID-19 booster at a local pharmacy and do not see it listed on your NC Vaccine Portal record, contact the pharmacy directly to request your documentation.

• Request an exemption

  If you were previously approved for a COVID-19 exemption, your exemption applies to the COVID-19 booster as well and no further action is required. If you received an initial COVID-19 vaccine but would now like to request a medical or religious exemption from the booster dose only, please complete the Employee COVID-19 Exemption Request Form. 

• Request a deferral

  If you recently tested positive for COVID-19, you may defer your booster for up to 90 days from the date of your positive test result. It is safe to get the booster prior to the 90 days and you should receive it as soon as your symptoms have resolved. You must contact the Faculty and Staff Clinic  at 743.223.4217) and provide them with proof of your positive test result to qualify for a deferral. To request a deferral, email askHR@wfu.edu with the date your positive test was administered.  

  If you received monoclonal antibody treatment, recently tested positive for influenza, and/or are receiving medical treatment that requires you delay your initial vaccine or booster dose you may request a deferral by having your physician complete and sign the COVID-19 Vaccine Medical Deferral Request Form and emailing it to askHR@wfu.edu.

• Failure to Comply

  If you fail to comply with mandatory vaccine requirements on or before the deadline determined by your eligibility date you may be subject to corrective action, up to and including termination. 

Faculty & Staff Clinic

The Faculty and Staff Clinic, operated by Wake Forest Baptist Health, is available to support you. If you are feeling ill or have questions about COVID-19, you may contact the clinic before visiting your doctor or an urgent care. The clinic is available to:

• Help determine if you should go to work, based on your symptoms
• Test you for COVID-19, based on your symptoms
• Answer your COVID-19 questions

The clinic only offers phone consultations on Saturdays and Sundays and is not available for COVID-19 testing on weekends. Monday testing is available for colleagues unable to secure a weekend testing appointment at their primary care office or local pharmacy, if recommended by the clinic. 

The faculty and staff clinic is only available to those employed by Wake Forest University. Contact your primary care physician for any non-COVID related symptoms or illnesses.