Wake Forest Human Resources and key staff members will be preparing to fully meet E-Verify compliance standards established by the Federal Government and the US Citizenship and Immigration Services Office by September 10th, 2012. E-Verify is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States. The system is fast, free, and easy and the Human Resources Team is excited to welcome its utilization campus-wide. This program was authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA). The E-Verify program is linked with USCIS Form I-9 (Employment Eligibility Verification) and exists to strengthen the verification process that all employers, by law, must follow. E-Verify compares information entered from an employee’s I-9 to data contained in US Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm US work authorization. Of all employees whose US work authorization is checked through the E-Verify system, 98% are confirmed automatically as eligible to work in the United States.
Employment verification of incoming staff and faculty members will continue to be conducted by the Talent Acquisition and Compensation team. Employment verification for student workers will be completed through departmental representatives, who typically oversee student employees. For training and assistance with E-Verify, Human Resources will host “E-Verify for Student Employment” sessions in which the Form I-9 and E-Verify process will be reviewed. During this session student managers or proxies will also take the Department of Homeland Security E-Verify tutorial, which will register them as an E-Verify user. The sessions can be found on the Professional Development Center Website.
The completion of E-Verify is required by law, and must be completed within three business days of a new employee starting work. All University employees, including faculty, staff and students, are required to be E-Verified if they start work after September 10th. Please note that E-Verification is not required for current faculty, staff or student employees.
Frequently Asked Questions
Is E-Verify Required?
Under North Carolina state law Wake Forest must participate in E-Verify. Compliance with E-Verify is achived with compliance in the Form I-9. Employers who fail to complete or retain the Form I-9 are subject to penalties.
Who is the E-Verify Program Administrator?
There are assigned Program Administrators on the Human Resources Team, please contact the Human Resources office if you need assistance or have questions.
If a student worked last semester or is currently working in another department do I need to complete E-Verify?
Student managers are responsible for E-verifying new student employees only. If the student has worked last semester, or is currently working in another department they do not need to complete any additional paperwork or E-Verify. If there is a question on whether their paperwork is current or if this student is truly working in another department, please contact the Human Resources office for verification.