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ACA: Hours Requirement by Employment Type

Faculty Employment

Full-time faculty: Full-time faculty are currently eligible for medical plan coverage that offers minimum coverage and is affordable. Departments will need to provide hours for any additional work or secondary jobs.

Part-time Faculty with benefits, Part-time Faculty without benefits, and Adjuncts: In order to determine eligibility for the medical plan, credit hours must be reported for these faculty. Per ACA guidance, we will assign 3.25 hours to each credit hour assigned. To maintain part-time/adjunct status, faculty must work no more than 30 hours per week, on average, given the credit hour equivalency. They may teach up to 8 credit hours per academic semester for all Wake Forest Colleges combined. For faculty not teaching classes, we will need hours worked for all stipends or research work and will need to pay the salary in the months in which the work is performed.

Staff Employment

Full-time exempt staff: Full-time exempt staff are currently eligible for medical plan coverage that offers minimum coverage and is affordable. Departments will need to provide hours for any additional work or secondary jobs.

Full-time non-exempt staff: Full-time non-exempt staff are currently eligible for medical plan coverage that offers minimum coverage and is affordable. All hours worked must be submitted to track regular and overtime pay. All hours worked must be recorded in NOVAtime. Add Comp payments may only be requested for bonuses, gratuities, and commissions.

Part-time Staff: All hours worked must be submitted to track regular and overtime pay as well as to determine eligibility for the medical plan. All newly hired part-time or temporary staff should be placed on the biweekly pay cycle to track hours worked.

Temporary Employment

Wake Paid Temporary Staff: All hours worked must be submitted to track regular and overtime pay as well as to determine eligibility for the medical plan. All newly hired part-time or temporary staff should be placed on the biweekly pay cycle to track hours worked.

Non-WF paid Temporary Staff from Temp Agency or Contractor: Departments utilizing staff from a temporary agency (other than WakeTemps), need to make Human Resources aware of the agency name and temporary staff name(s). WFU may be considered the common-law employer for employees paid by temporary staffing agencies, and the University may be required to track hours and offer medical plan coverage.

Student Employment

Resident Advisors (undergraduate students): Resident Advisors will be assigned 25 hours per week. This is based on a detailed calculation of their duties. Resident Advisors are not allowed to work another job on-campus without the approval from the Director of Residence Life and Housing.

Graduate Hall Directors (graduate students): Graduate Hall Directors will be assigned 20 hours per week. This is based on a detailed calculation of their duties. Graduate Hall Directors are not allowed to work another job on-campus without the approval from the Director of Residence Life and Housing.

Graduate Student Stipends: Graduate students, including Teaching Assistants, Research Assistants, Law Assistants, and Graduate School Students, will be assigned 15 hours per week. If a graduate student would like to work an additional job on campus, they need permission from their academic advisor and the Graduate School, and the hours must be less than 30 per week. These hours have been established by the Graduate School.

Undergraduate and Graduate Hourly-Paid Students: All hours worked for hourly students must be submitted through Novatime to track regular and overtime pay. Undergraduate and graduate hourly student employees may hold multiple appointments, but the total hours worked for all positions across campus may not exceed 20 hours per week during the school year and 30 hours per week during official University breaks and vacations (this excludes Federal Work Study hours).

The hiring department is responsible for reviewing all jobs for a student prior to hiring them. When submitting a new job through the Electronic Personal Action Form (EPAF) process, you will be able to see if a student has another job. If you see that they have a job, please contact Human Resources so a review of potential hours in the new position can be evaluated.

Undergraduate Student Stipends: Any undergraduate student paid by a stipend, will receive the maximum number of hours worked, 30 per week or 130 per month, if actual hours worked are not submitted through a biweekly timecard in Novatime.

Working Retirees: All hours worked must be submitted to determine eligibility for the medical plan coverage. Retirees on Medicare will need to carefully decide if they wish to enroll in coverage if offered as Medicare invokes penalties for delayed enrollment in Medicare.